About the Role:

We are seeking a detail-oriented and efficient Administrative Clerk to provide critical support to the Operations Coordinator and ensure the smooth day-to-day running of our multi-site activities. You will be the backbone of our administrative functions, handling data entry, paperwork, logistics support, and basic financial tracking with accuracy and professionalism. Proficiency in Odoo ERP is essential for this role.

Key Responsibilities:

1. Data Entry & System Management:

2. • Accurately enter and update data in Odoo ERP, including procurement records, inventory updates, job card statuses, and client booking information.

   • Maintain and organize digital and physical filing systems for all operational documents.

   • Generate basic reports and summaries from Odoo as requested by the Coordinator.

3. Procurement & Logistics Support:

4. • Assist the Coordinator with purchase requisitions, obtaining quotes, and preparing purchase order documentation.

   • Help manage the receiving and issuing logs for items from construction, the farm, and other business units.

   • Update inventory records in Odoo upon receipt or dispatch of goods.

5. Financial & Administrative Paperwork:

6. • Process invoices, delivery notes, and expense claims for review and approval.

   • Assist with basic bookkeeping tasks, such as recording expenditures and preparing payment vouchers.

   • Support the Coordinator in tracking budgets by maintaining clear and organized records of all transactions.

7. Operations Coordination Support:

8. • Prepare and manage job cards, ensuring they are filed and tracked accurately.

   • Assist in scheduling meetings, organizing consultant visits, and preparing related materials.

   • Handle general office administrative duties, including photocopying, scanning, mailing, and managing office supplies.

9. Communication & Reporting:

10. • Act as a communication liaison for the operations team, relaying messages and information as needed.

    • Prepare weekly or monthly administrative summaries for the Coordinator’s review.

Qualifications & Experience:

• Diploma in Business Administration, Accounting, Office Management, or a related field.

• Proven experience (1-2 years) in an administrative, data entry, or clerk role.

• Mandatory: Hands-on experience with Odoo ERP for data entry and record management.

• Strong proficiency in MS Office (Excel, Word).

• Excellent attention to detail and a commitment to accuracy.

• Good organizational and time-management skills.

• Ability to handle confidential information with discretion.

• Basic understanding of bookkeeping and procurement processes is an advantage.

What We Offer:

• A structured and supportive team environment.

• Opportunity to develop skills in operations and ERP management.

• Competitive entry-level salary and benefits.

• Clear reporting line and mentorship under the Operations Coordinator.

About the Role:

We are seeking a detail-oriented and efficient Administrative Clerk to provide critical support to the Operations Coordinator and ensure the smooth day-to-day running of our multi-site activities. You will be the backbone of our administrative functions, handling data entry, paperwork, logistics support, and basic financial tracking with accuracy and professionalism. Proficiency in Odoo ERP is essential for this role.

Key Responsibilities:

1. Data Entry & System Management:

2. • Accurately enter and update data in Odoo ERP, including procurement records, inventory updates, job card statuses, and client booking information.

   • Maintain and organize digital and physical filing systems for all operational documents.

   • Generate basic reports and summaries from Odoo as requested by the Coordinator.

3. Procurement & Logistics Support:

4. • Assist the Coordinator with purchase requisitions, obtaining quotes, and preparing purchase order documentation.

   • Help manage the receiving and issuing logs for items from construction, the farm, and other business units.

   • Update inventory records in Odoo upon receipt or dispatch of goods.

5. Financial & Administrative Paperwork:

6. • Process invoices, delivery notes, and expense claims for review and approval.

   • Assist with basic bookkeeping tasks, such as recording expenditures and preparing payment vouchers.

   • Support the Coordinator in tracking budgets by maintaining clear and organized records of all transactions.

7. Operations Coordination Support:

8. • Prepare and manage job cards, ensuring they are filed and tracked accurately.

   • Assist in scheduling meetings, organizing consultant visits, and preparing related materials.

   • Handle general office administrative duties, including photocopying, scanning, mailing, and managing office supplies.

9. Communication & Reporting:

10. • Act as a communication liaison for the operations team, relaying messages and information as needed.

    • Prepare weekly or monthly administrative summaries for the Coordinator’s review.

Qualifications & Experience:

• Diploma in Business Administration, Accounting, Office Management, or a related field.

• Proven experience (1-2 years) in an administrative, data entry, or clerk role.

• Mandatory: Hands-on experience with Odoo ERP for data entry and record management.

• Strong proficiency in MS Office (Excel, Word).

• Excellent attention to detail and a commitment to accuracy.

• Good organizational and time-management skills.

• Ability to handle confidential information with discretion.

• Basic understanding of bookkeeping and procurement processes is an advantage.

What We Offer:

• A structured and supportive team environment.

• Opportunity to develop skills in operations and ERP management.

• Competitive entry-level salary and benefits.

• Clear reporting line and mentorship under the Operations Coordinator.

Looking for an enthusiastic intern interested in working at Sadili, isn't camera shy, and is comfortable on the phone with new clients.

About the Role:

You will work as a team with our Social Media/Videographer Associate, while receiving direct mentorship from the owner of Sadili. This is a unique opportunity to learn marketing, client relations, and brand storytelling from leadership — no video editing required. If you love writing, have an interest in event planning, and are ready to grow, we want to hear from you.

What You'll Do (with support from the owner and videographer):

• Make and receive phone calls to prospective clients (parents, schools, corporate partners) to share information about Sadili's programs

• Appear on camera for social media content — the videographer handles all filming and editing

• Assist with writing: social media captions, client follow-up messages, newsletters, and program descriptions

• Support event planning efforts (tournaments, community days, youth camps) — a strong perk if you have this skill

• Help with scheduling posts, responding to comments, and tracking basic engagement

What We're Looking For:

• Enthusiastic, proactive, and comfortable on both phone calls and camera

• Love for writing (clear, friendly, engaging tone)

• Interest in event planning (even basic experience or willingness to learn is a plus)

• No video editing experience needed — just show up and be yourself on camera

• Great phone manner and ability to talk confidently with new clients

• Interest in sports, youth development, or community building

You'll Learn (with mentorship from the owner):

• Client communication and phone sales etiquette

• How to represent a brand on camera authentically

• Writing for marketing (social media, emails, proposals)

• Event planning fundamentals (logistics, coordination, promotion)

• Real-world sports marketing and business operations

Perks:

• Direct mentorship from the owner of Sadili

• Work as a creative team with an experienced videographer

• Hands-on experience in writing, events, and client relations

• Access to Sadili's sports events and facilities

• Letter of recommendation upon successful completion

How to Apply:

Send a short, casual video (max 60 seconds) introducing yourself and telling us why you'd be great at talking with clients, writing, and appearing on camera. Also include a 2–3 sentence writing sample (e.g., a fun Instagram caption for Sadili). Email your video link and writing sample to teresa.odera@sadili.com with the subject line: Marketing Intern Application – [Your Name]

Location: Sadili Oval, Nairobi

Commitment: full time 3-6 months

Start date: June 2026